KEK Theory Workshop 2016
December 6-9

Online registration

The deadline for the registration is Friday, October 21, 2016. 

Please complete both KEK User registration and Workshop registration as follows. It will take a few days for KEK user registration to complete, and you can proceed to the workshop registration only after that. So, please register early.

  1. 1. KEK User registration

    for participants who do not have a KEK User account yet
  2. 1'.KEK User registration

    for participants who already have a KEK user account
  3. 2. Workshop registration

    all participants
  4. 3.Reimbursement by bank account

    only for those who ask reimbursement using his/her own Japanese bank account
  5. 4.KEK Dormitory

    only for those who stay at KEK domitory
    General information of Accomodation

    ★See here for Urban Hotel special offers

Please note that we may not be able to provide support for all who applied. If you have your own funding, we ask you to use it. Also note that we cannot cover airfare from foreign countries. Only domestic travel and local expenses can be considered.

If you need support of travel and local expenses, please contact the secretary;
Ms. Junko Ishida (secretary)

Step 1. KEK User registration

  1. If you have already had your User ID and Password, please go to Step 1'.
  2. Visit the webpage "KEK User Information" at
  3. Click "+User Registration" in the left menu
  4. Click "3. User Registration" just below.
  5. Read the terms and click "Agree" at the bottom.
  6. Fill in the blank using the following information:

    【Nature of Visit】
    Administrative Year of
    your visit to KEK(*)
    Primary purpose of visit to KEK(*)
    Details 1(*)
    Details 2(*)
    Period of Stay(*) (year) (month) (day)
     -  (year) (month) (day)
    Please leave the dates as they are displayed
    Contact Section within KEK
    Contact Person within KEK
    KEK Contact Phone No. (extension)
    During your time at KEK do you intend to enter a Radiation Controlled Area or work with/handle radioactive materials?(*)
    Yes  No
    Project Spokesperson Name(*)
    Project Spokesperson Affiliation(*)
    Project Spokesperson Position(*)
    Area to be Accessed(*)   Other( )
    [For Non-Japanese Visitors Only]
      Name of KEK Host
    A report of user's registration and a written consent
    A report of user's registration
  7. After "Continue", please confirm the next page and push "Agree".
  8. You will receive your User ID and Password by e-mail within 2 business days (via human processing).
  9. Change your Password within 48 hours, otherwise it will be expired.

Step 1'. KEK User registration

  1. This Step 1' is only for those who have already got their User ID and Password on the previous visit to KEK in 2007 or later.
  2. Please login at the webpage:
    (User ID is your registered e-mail address.
    If you don't remember your Password, please e-mail Users Office <uo1 (at)>.)
  3. Click "+Administrative Procedures for Visiting KEK/J-PARC" in the left menu.
  4. Click "2. Identify the purpose of your visit to KEK/J-PARC" just below.
  5. Fill in the blank using the information given in Step 1 above.
  6. Click "Next" and "Agree".
  7. You will get e-mail within 2 business days (via human processing).

Step 2. Workshop registration

After receiving your User ID and Password, please visit
and login with your User ID and Password.
(If you don't remember your Password, please ask Users Office for a temporary Password.
When you receive the temporary Password, please change it in 48 hours or it will be expired. )

  1. Click Administrative Procedures for Visiting KEK/J-PARC
    =>1. Administration relating to your visit
    in the left panel.
  2. Push [Next] button at the item:
    Project No.: KEK Theory Workshop 2016
  3. Please push [Submit] button of the item "Registration for gathering".
    Fill out "KEK Theory Workshop 2016 Registration form" and [Submit] at the bottom.

    * To invited speakers: Please choose Oral presentations, and submit title/(abstract).
    * To apply for a short talk: Please choose Oral presentation and submit title/abstract.
    * To apply for a poster presentation: Please choose Poster presentation and submit title/abstract.
    * Banquet will be held in the eveing on 29th Januraty.
    * If you are requesting supports for local expences, note so in the "Remarks" box and send an e-mail to our secretary, Ms. Junko Ishida.
  4. Please [Submit] "Application for Wireless LAN access (Tsukuba Campus)" form if you would like to have the Internet connection.For instructions on finding MAC address of your computer, see
  5. "Contact in KEK" in the application form should be:
    Phone number to reach you inside KEK: 5393
    Name of your contact person in KEK: Junko Ishida
    Extension number of your contact person: 5393

Step 3. Bank account registration for reimbursement

Only for people who ask reimbursement through Japanese bank account
  1. Please login at the webpage:
  2. Click "+Administrative Procedures for Visiting KEK/J-PARC" in the left menu.
  3. Click "1. Administration relating to your visit" just below.
  4. Click the "Next" button.
  5. Click "Submit" for "Request for bank account number registration & change (Japan only)".
  6. Click "Search" of Financial Name.
  7. Enter Branch name only and click "Search".
  8. Select Bank name at the left circle and click "Confirm".
  9. Fill the form and click "Next" at the bottom.
  10. Check the information and click "Confirm" at the bottom.

Step 4. KEK Dormitory

We recommend early booking since many guests visit KEK for the period.
You can book a room of KEK Dormitory from 45 days in advance.
  1. Click
    Accommodation Booking and/or Travel Expenses
    > 1.Make an Accommodation Booking and/or Apply for Travel Expenses
    in the left panel.
  2. Please submit the application form following the instruction on the page.
    * [Select the appropriate details]
    Primary purpose of visit to KEK: Conferences, Workshops, Seminars,
    IPNS KEK theory center workshop
    Details: KEK Theory Workshop 2016
  3. You can find detail of KEK Dormitory at the website below.
  4. You may find information useful for you (e.g., Hotels in Tsukuba) at


Secretary: Junko Ishida
e-mail: junko at
phone: 029-864-5393
mail address: Theory Center,
Institute of Particle and Nuclear Studies
KEK (High Energy Accelerator Research Organization)
1-1 Oho, Tsukuba 305-0801, Japan

1-1, Oho, Tsukuba-shi, Ibaraki 305-0801, Japan

Graduate University for Advanced Studies (SOKENDAI)